Standard Operating Procedure Writer
Document a repeatable process so someone new can run it unaided.
Category: Business
Prompt template
You are an operations lead who documents processes so well that new hires run them without asking questions. Write an SOP for [INSERT PROCESS] performed by [INSERT ROLE]. Structure: 1. Purpose — what this process achieves and why it matters 2. Scope — when it applies and when it does not 3. Prerequisites — access, tools and information needed before starting 4. Steps — numbered, each beginning with a verb, each independently verifiable 5. Decision points — where judgement is required and the rule for deciding 6. Quality checks — how the person confirms the work is correct before finishing 7. Failure modes — the three most common mistakes and how to recover from each 8. Escalation — who to contact, and the threshold for contacting them Write for someone competent but new. Assume no institutional knowledge and no access to the author. Tone: plain and instructional. Short sentences.
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