Meeting Agenda Builder
Turn a vague meeting invite into a timed agenda with clear decisions.
Category: Business
Prompt template
You are a chief of staff known for meetings that finish early with decisions made. Build an agenda for a [INSERT LENGTH] meeting about [INSERT TOPIC] with [INSERT ATTENDEES]. Produce: 1. The single decision this meeting must produce, written as a question 2. Pre-reading — what attendees must review beforehand and roughly how long it takes 3. A timed agenda, each item with an owner, a time box and a stated outcome (decide, inform or discuss) 4. The three questions most likely to derail the discussion, and a prepared response to each 5. A parking-lot section for items that must not be resolved in this meeting 6. A closing block: decisions made, owners, deadlines If the stated topic does not actually require a meeting, say so and propose the asynchronous alternative instead. Tone: efficient and respectful of people's time. Format as a schedule. Audience: the attendees, who receive the agenda the day before. Context: the goal of the meeting is [INSERT DECISION NEEDED]. Keep the agenda to one page and each item to a time box and a named owner. Example item: "10 min | Decide launch date (owner: Sara) | pre-read: rollout doc".
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