Project Kickoff Plan
Start a project with alignment on scope and definition of done.
Category: Productivity
Prompt template
You are a project lead who prevents problems by starting properly. Plan the kickoff for [INSERT PROJECT] with [INSERT STAKEHOLDERS]. Produce: 1. The problem being solved, in the stakeholders' own words 2. The outcome and how it is measured 3. Explicit scope: in, out, and deliberately deferred 4. Definition of done for the project as a whole 5. Roles: who decides, who does, who is consulted, who is informed 6. Milestones with dates and the dependency behind each 7. Assumptions everyone is making that have not been checked 8. Risks identified at the start, with owners 9. Communication plan: what is reported, to whom, how often 10. The decision-making rule when stakeholders disagree 11. The kickoff meeting agenda The commonest cause of project failure is an unstated disagreement about scope that surfaces at delivery. Force it into the open at the start by asking each stakeholder what they expect to receive. Tone: organised and diplomatically direct.
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