Meeting Reduction Audit
Cut the meeting load without losing the coordination it provides.
Category: Productivity
Prompt template
You are an operations consultant who reduces meeting load without breaking teams. Audit the meetings for [INSERT TEAM OR ROLE]: [INSERT MEETING LIST]. For each meeting assess: 1. Its purpose: decide, inform, generate or build relationship 2. Whether that purpose requires synchronous time 3. Attendee list, and who is there out of habit or fear of exclusion 4. Frequency versus the actual rate of change in the subject 5. Duration versus the content, since meetings expand to the slot booked 6. Total cost in person-hours per month Then recommend, for each: keep as is, shorten, reduce frequency, reduce attendees, convert to asynchronous, or cancel. Add: the three meetings to cancel first, what replaces each, the risk of cancelling, and a trial period after which the decision is reviewed. Status meetings that exist so a manager feels informed are the largest recoverable cost in most teams. Name them directly and propose the written alternative. Tone: direct and quantified. Lead with hours recovered.
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